Title: Finance Officer
Duty station: Bangkok, Thailand
Application Deadline: Open until it is filled.
Nationality: Thai (only)
Languages Required: Thai and English
Work Schedule: Full-time, 40 hours/week, with occasional evening or weekend work may be required.
Salary and benefits: 50,000-60000 THB per month, Health insurance, Social security contribution
Duration of Initial Contract: 3 months on probation followed by a 9-month contract; the contract is renewable on an annual basis
THE ROLE
ILGA Asia is seeking an Finance Officer who will be responsible for providing day-to-day accounting and financial management of the ILGA Asia Bangkok office.He/She/They will work closely with the operation and finance team under the direct supervision of the Finance Manager.
THE ORGANIZATION
ILGA Asia is the Asian Region of the International Lesbian, Gay, Bisexual, Trans, and Intersex Association, representing more than 190 member organisations across East Asia, South Asia, Southeast Asia, and West Asia. Our vision is a world where Asia is a safe place for all, where all can live in freedom and equality, be properly informed in the nature of sexual orientation and gender identity & expression and sex characteristic (SOGIESC) rights, have access to justice, and diversity is respected; regardless of their age, race, ethnicity, nationality, belief, language, class, caste, health and other statuses.
Our missions are:
To promote universal respect for and observance of human rights and fundamental freedoms, including the elimination of all forms of discrimination and stigmatisation based on SOGIESC in Asia and including the specific provisions of the UN conventions and covenants specified in the Constitution of ILGA;
To work for the equality of all people regardless of sexual orientation or gender identity/expression and sex characteristic, as well as liberation from all forms of discrimination and stigmatisation; and
To empower and support LGBTIQ communities, organisations, and individuals in Asia, while encouraging community building and networking.
Accounting
Lead the daily financial and accounting matters and save all financial and accounting documents according to ILGA Asia’s Internal control system (hard and soft copies)
Identify incomplete, missing, and insufficient receipts and follow up with the respective person(s) and organization(s)
Involve in preparation of monthly payroll and payment request through collecting and reviewing invoices from staff and service providers under thailand law
Seek approvals of payments according to authorisation procedure
Ensure proper filing and record keeping of bank outgoing and incoming transactions and bank statement with confidentiality
Review every bank’s outgoing and incoming transactions and produce monthly GL, bank, and balance sheet reconciliation under the supervision of the finance manager.
Record monthly bookkeeping (both Excel and accounting software) with appropriate cost percentage under respective donor(s) on time
Financial Report and Tax
Coordinate with external accountants and involve in the preparation of taxation including Local Withholding Tax requirements such as PND 1,3,55,53,54, and other relevant taxes and social security payment
Prepare the monthly tax report and tax submission under all applicable laws of Thailand.
Manage the fiscal host and sub-grants reports by applying the requirements and standards of donors
Lead to maintain the trackers (staff advance tracker, health benefit tracker, and Income tax tracker) and report to the finance manager.
Assist ILGA Asia staff in preparing and submitting advance reconciliation
Review financial reports of sub-grantees or partners and coordinate with respective officer for timely, accurate and complete financial reports submission
Assist and prepare Financial Reports under the Supervision of the Finance Manager.
Audit and Legal Requirements
Plan, support and assist the finance manager with the project audits and organizational audits.
Communicate with external auditors and participate in the preparation of the auditing processes
Assist the team in the preparation of organizational legal documents including government reports, and banking processes as needed
Any other duties assigned by the supervisor
REQUIRED SKILLS
Minimum Academic Qualifications:
Bachelor’s degree in Accounting, Finance and Commerce or another relevant field from a recognized educational institution;
ACCA, CPA or CIMA qualified is preferred
Minimum years of relevant Work experience:
Minimum three years of relevant work experience in a Thai-based and registered non-profit organisation or an international organisation, in at least three of the areas below:
Project financial management;
Financial accounting, monitoring and reporting, processing of transactions, use of financial management systems, and audit;
Document and information management, operating IT systems (Office, Word, Excel, PowerPoint, Outlook, etc.) and provision of basic support.
Desirable Ability:
Strong multitasking skills with the ability to prioritize tasks
Problem-solving skills with a keen eye for details
Exceptional time-management and organisational skills
Ability to work efficiently under pressure and deliver outputs as per agreed deadlines
Good verbal as well as written communication skills in both English and Thai
Usage of software packages (Office, Word, Excel, PowerPoint, Outlook, etc.)
Good knowledge of GAAP, IAS and the important of maintaining internal control system
Experience with government filings in Thailand
Good understanding of Thai laws and regulations relevant to Thai Foundation
TO APPLY
Please send CV and Cover letter which summarised the relevant skills info@ilgaasia.org with subject line [Name: Finance Officer Application]. The position is open until it is filled. We will review applications in rolling basis and would like to encourage interested candidates to apply it on the earliest possible date.
For more information, please send an email to info@ilgaasia.org. Applicants who are not selected will also be informed by ILGA Asia accordingly. We kindly request applicants not to contact ILGA Asia Secretariat or Board Members and to bear with us as we go through the recruitment process.