We are hiring a Monitoring, Evaluation and Learning Associate!

Title: Monitoring, Evaluation, and Learning Associate

Department: Monitoring, Evaluation, and Learning (MEL)

Duty Station: Home-based (Remote working). Candidates must have a reliable internet connection and be available to work in time zones aligned with Asia.

Application deadline: 16th May 2025

Languages Required: English, and proficiency in at least one other Asian language.

Monthly Salary: 40,000 THB 

Contract duration: 6 months

Expected Level of Effort: 40 hours per week

Introduction

ILGA Asia is the Asian Region of the International Lesbian, Gay, Bisexual, Trans, and Intersex Association, representing East Asia, South Asia, Southeast Asia, and West Asia. The Region was first established in Mumbai in 2002. Our vision is a world where Asia is a safe place for all, where all can live in freedom and equality, be properly informed in the nature of sexual orientation and gender identity & expression and sex characteristic (SOGIESC) rights, have access to justice, and diversity is respected.

Our missions are:

1. To promote universal respect for and observance of human rights and fundamental freedoms, including the elimination of all forms of discrimination and stigmatization based on SOGIESC in Asia and including the specific provisions of the UN conventions and covenants specified in the Constitution of ILGA; 
2. To work for the equality of all people regardless of sexual orientation or gender identity/expression and sex characteristics, as well as liberation from all forms of discrimination and stigmatization;
3. Empower and support LGBTIQ communities, organizations, and individuals in Asia, while encouraging community building and networking.

Scope of Work

The Monitoring, Evaluation, and Learning (MEL) Associate plays a key role in supporting the implementation of MEL systems by collecting and organizing data from activity monitoring sheets, project and donor reports, evaluation and internal documents, and feedback and assessment forms. They ensure data accuracy and completeness, maintain up-to-date databases, and support the development and use of data collection tools. The MEL Associate works closely with MEL, program teams, and external consultants to coordinate MEL activities, including surveys, interviews, evaluations, and learning events, while also assisting with follow-ups and short/long-term impact assessments. They contribute to basic data analysis, prepare inputs for reports, and help draft program outcomes and reports. Additionally, the MEL Associate supports learning and knowledge-sharing processes by documenting lessons learned and best practices, and ensuring MEL outputs are accessible and effectively communicated to internal and external stakeholders. They also help uphold data quality standards and compliance with donor reporting requirements, playing a critical role in strengthening the organization’s overall learning culture.

Key Responsibilities

1. Data Collection 

• Collect, review, and organize data from project reports, internal documents, and partner submissions.
• Ensure the accuracy, completeness, and consistency of data prior to entry into MEL systems, including donor and internal reports.
• Ensure maintenance and timely update of MEL databases, trackers, and documentation for easy access and use.

2. Coordination and Operational Support

• Coordinate with ME and program teams, member organizations, external consultants, and stakeholders to plan and execute MEL activities.
• Coordinate and support logistical and administrative arrangements for MEL activities, such as surveys, interviews, evaluations, and learning events. 
• Follow up on action items related to MEL activities, ensuring timelines and deliverables are met.

3. Data Analysis and Reporting

• Assist in cleaning, organizing, and conducting basic analysis of quantitative and qualitative data.
• Support the preparation of internal and external MEL reports and donor submissions.
• Contribute to the development of meeting/session notes, various donor and internal reports, and help draft program learning documents, outcome reports, and visualization of impact, reach, and results.

4. Learning and Knowledge Sharing

• Document key insights, lessons learned, capturing impact, emerging trends, and favorable practices from ongoing projects.
• Support the design of learning documents and knowledge sharing platforms. 
• Help finalize and disseminate MEL products such as notes, evaluation, assessment, and outcome reports, and learning summaries.

5. Quality Assurance and Compliance

• Assist in implementing data quality assurance checks.
• Ensure MEL activities adhere to ethical standards and reporting guidelines.
• Support efforts to strengthen MEL capacity across teams through training, mentorship, and resource development.

Profile of the MEL Associate

• Brings at least 2 years of hands-on experience in Monitoring, Evaluation, and Learning (MEL), supporting the design and implementation of MEL systems in non-profit, development, or humanitarian contexts.
• Experienced in collecting, reviewing, and organizing data from diverse sources such as project and activity reports, partner submissions, and internal systems, ensuring data quality and integrity.
• Experienced in contributing to report writing, strategic planning processes, and endline evaluations, including synthesizing data, assessing strategic frameworks, drafting narrative reports, and providing evidence-based inputs to inform program strategy and decision-making.
• Demonstrates good understanding of project design frameworks, including Theory of Change, Results-Based Management (RBM) systems, and logic models, with experience applying these tools to align MEL processes with program goals and expected outcomes.
• Skilled in using spreadsheets, databases, and digital MEL platforms to maintain data records, track achievements, and support reporting processes.
• Experienced in seamlessly coordinating with internal teams, external consultants, and partners to plan and execute MEL activities, including evaluations, surveys, key interviews, and learning workshops.
• Experienced in proactively documenting lessons learned, best practices, and implementation challenges, supporting teams in applying insights to improve program performance.
• Highly organized and reliable, with strong time management skills and the ability to meet deadlines across multiple projects or assignments.
• Committed to upholding ethical standards in data collection, handling, and reporting, with a deep understanding of confidentiality and data protection practices.
• Strong experience working with LGBTIQ communities in Asia is highly preferred, particularly in contexts where inclusion, rights-based approaches, and community-led monitoring are central to program design and evaluation.

Application Procedure and Selection Criteria

• Interested applicants are invited to submit their cover letter and CV as one PDF document by 16 May 2025 to [email protected] and [email protected] with email title “Application for Monitoring, Evaluation, and Learning Associate”. 
• Applications will be reviewed by an internal evaluation committee, which will assess submissions based on the applicant’s understanding of the Terms of Reference, the quality and clarity demonstrated in the cover letter, and the overall alignment of the applicant’s profile with the Scope of Work and Person Specification.
• Shortlisted candidates will be invited for interviews during the last week of May 2025, followed by a timed written test to further assess relevant skills. Final decisions will be communicated by the second week of June, and all interviewed candidates will be notified of the outcome.