ILGA Asia is looking for an Independent Consultant for final evaluation
Terms of Reference
Title: Independent Consultant for final evaluation of ILGA Asia Strategic Plan
Duty station: home-based
Expected duration: 30 working days between April and June 2020
Deadline for submission: 23 March 2020
General background
ILGA Asia is the Asian Region of the International Lesbian, Gay, Bisexual, Trans and Intersex Association, representing East Asia, South Asia, Southeast Asia and West Asia. The Region was first established in Mumbai in 2002.
Ever since it was established in 2002, ILGA Asia has gone through incremental changes to become more organized. In 2016, ILGA Asia created its first Strategic Plan, aiming to become a more independent, more capacitated, and more visible organization representing and uniting diverse people with different gender, sexuality and sex characteristic across Asia, increasing its collaboration with other regional organizations and platforms on human rights issues concerning LGBTI people, and strengthening engagement of community members to UN human rights mechanisms.
In the region, ILGA Asia is known for organizing the biennial regional conference for LGBTI activists and allies. During the previous conferences, members and partners have been expressing the need for an ILGA Asia with a more active and relevant role to support communities on the ground in between the conferences. Those reactions were consolidated into a strategic plan, a basis for further development of work programs and activities.
A strategic plan was developed to actualize the vision of ILGA Asia, covering 2017-2019. Development of the Strategic Plan 2017-2019 was facilitated by the then external consultant Lieu Anh Vu in October - November 2016 upon consultation with the then members of the Executive Board. The draft plan was reviewed by members of ILGA Asia and stakeholders, whose feedbacks provided through Google Form were incorporated into the plan, before finalized by the Executive Board in December 2016.
An independent consultant will be recruited to conduct an evaluation of this Strategic Plan in accordance with requirement set forth in this Terms of Reference (TOR).
Objectives
A result-oriented assessment which aims to take stock of the achievements and outcomes, and to give directions for development of the next strategic plan covering the years 2021-2025. The assessment goes beyond evaluation of project activities and focuses on the organizational practicality, efficiency and potential impacts to support the LGBTI movement in Asia by:
Comprehensively studying the organizational performance, accomplishment, and impact from different perspectives
Practically appreciating contextual limitations, constraints and issues faced by the ILGA Asia and partners during the course of the strategic plans through its results and indicators
Strategically proposing effective organizational and programmatic strategies and tactics for impactful functionality and sustainable development in the light of collaboration and partnership
An integrated process to capture the growth of the ILGA Asia’s members through:
Selected cases among members, partners and beneficiaries, etc.
Reference to various relevant background studies and comparative assessment to LGBTI movement in different countries
Scope of work
The evaluation is expected to address the following specific issues:
The relevance of the strategic plan 2017-2019 to the Asian context, as well as the relevance of activities and outputs to the overall goals
The ultimate outcomes/results with regard to committed deliverables
The efficiency of project management and implementation taking into account realistic compliance to timeframe, activities, reporting, M&E, finance, technical support, delegation and engagement, communication and decision-making process
The effectiveness of the organization in achieving the objectives
The impact of the organization to key target publics, major stakeholders and implementing partners
Key achievements and lessons learnt in the execution of the strategic plan in various aspects in order to highlight strengths and underscore limitations of the the organization for recommendations
Possibility for organizational sustainability and expansion
Capture of emerging need for support to LGBTI community as revealed during the execution of strategic plan
Expected outputs and timeline:
Two (2) weeks after signing the service contract: Detail working schedule presented on the given number of days with specific activities, selected stakeholders and appropriate methodologies for the process – to be submitted to ILGA Asia for review.
End of the evaluation (the 1st week of June 2020): Initial key findings for the evaluation presented at a webinar with key stakeholders.
Two (2) weeks after the webinar: Draft strategic framework with timeline and expected outcomes based on initial findings, data and recommendations from various relevant partners and; a draft narrative report incorporating comprehensive findings from the evaluation supported by programmatic and organizational recommendations for development and sustainability.
Two (2) weeks after receiving ILGA Asia comments on the draft report: submit the final report in both hard and soft copy.
Final deliverable: A final evaluation report no more than 40 pages including annex submitted in English.
Assignment duration
The consultant will work a total number of 30 consultancy days for this assignment ranging from April to June 2020.
Bidders have to make their own estimate of the time and travel taken to complete the assignment in line with this TOR and use the estimate as the basis of financial proposals to be submitted.
It is noted that ILGA Asia will bear the cost to hold the online webinar where the consultant will present the initial findings and recommendations. Meetings during fieldwork with stakeholders and beneficiaries will be organized by ILGA Asia as recommended, however, the consultant is expected to be active in suggesting the agenda, methodology and timeline for these meetings and operation of fieldwork in general.
Provision of Monitoring and Progress Controls
The consultant will work under the supervision of and report to ILGA Asia Executive Director.
Qualification
Master degree with strong professional background in the field of social and/or humanitarian science;
Experience in M&E, research study, social survey and assessment;
Experience working on SOGIESC related issues;
Demonstrated track record in research and writing skills;
Strong analytical, conceptual and facilitation skills;
Competence in team work, interview and communication;
Good command of speaking and writing English (interested consultant will be asked to submit writing samples);
Interested consultants will be asked to tender a short outline methodology of how they would tackle this evaluation.
Instruction for submission
Consulting firms interested in this call for proposals should send the following documents to info@ilgaasia.org with the subject “[Name] Submission of proposal: ILGA Asia Strategic Plan Evaluation”:
CV of the lead consultant and team members (if applicable)
Technical proposal outlying the methodology and timeline
Financial proposal including the hourly rate of the consultants and the cost of conducting the evaluation
For more inquiries regarding this call, please direct your email to info@ilgaasia.org with the subject “INQUIRY: ILGA Asia Strategic Plan Evaluation”.
For more information about ILGA Asia Strategic Plan 2017-2019: https://www.ilgaasia.org/strategic-plan-20172019
For our reports and publications: https://www.ilgaasia.org/publications
